Deliveries & invoices
Tracked to the door.
Read on arrival.
Every order is followed from checkout to the truck at your door. Vendor emails land in one inbox, invoices read themselves the day they arrive, and each line is checked against the cart you approved.
The inbox that files itself
Invoice 88401 · Tuesday delivery
Order confirmation · PO 2117
This week
Credit memo · shorted case
Order placed
Each vendor order is tracked from the moment agents place it, with the confirmation number attached.
Truck arrives
Check the delivery against the order from any device at the door. Shorts and substitutions get marked in seconds.
Invoice lands
It reads itself, matches your approval line by line, and joins price history the same night.
Delivery tracking
Order status per vendor from placed to delivered, without calling the rep to ask where the truck is. Agents read confirmations and portal updates overnight, so the morning view shows what is actually coming today.
Your own vendor inbox
Connect the Gmail or Outlook you already use, or take a dedicated RestaurantMate address per location and keep receipts out of your personal email entirely. Anything that lands in either is read the same night.
Invoices read themselves
Line items extracted, priced, and matched to your order automatically, with the original attached. A 14-line produce invoice becomes 14 priced history points without anyone typing.
Approval matching
What arrived, against what you approved, against what you were charged. Differences get flagged, whether it is a short case, a substitution, or a price that grew between cart and invoice.
The shoebox, retired
The invoice stack stops being a Sunday problem. Each delivery is filed the day it lands, read line by line overnight, priced into your history, and searchable forever.
- Emailed and paper invoices both supported
- Every line priced into item history
- Originals attached to every record
- Search any item, any vendor, any week
An address vendors can have
Sign up at vendor portals with your dedicated inbox address so confirmations and receipts route straight to RestaurantMate. Forward anything else, from the farm that texts to the butcher who emails a PDF, and it is read the same way.
- Forwarding address per location
- Connected Gmail or Outlook works the same way
- PDF and photo invoices read the same way
- No portal required for a vendor to count
1
inbox for every vendor, per location
14/14
lines matched on a typical invoice
0
shoeboxes of paper to reconcile
Good to know
Do paper invoices work?
Yes. Photograph one and it is read the same way as an emailed PDF, line by line, into the same history.
What if a delivery is short?
The invoice is matched against what you approved, so shorts and substitutions are flagged the day they arrive, not at month-end.
Can my rep email the location directly?
Every location gets its own forwarding address. Anything sent there is filed, read, and searchable.
Do I have to move my vendor emails over?
No. Connect the Gmail or Outlook you already use and keep everything where it is, or move vendors to the dedicated address at your own pace. Both are read the same way.
The full suite
It all runs on the same connections.
Get started
Sixty days free.
Setup done for you.
We're onboarding a limited number of early restaurants. Tell us about yours and we'll reach out within a day.
- 60-day free trial, no card required
- Vendor connections set up with you
- Cancel anytime; your data stays yours