Deliveries & invoices
Tracked to the door.
Read on arrival.
Every order is followed from checkout to delivery. Vendor emails land in one inbox, invoices read themselves, and each line is checked against what you approved.
The inbox that files itself
Invoice 88401 · Tuesday delivery
Order confirmation · PO 2117
This week
Credit memo · shorted case
Order placed
Each vendor order is tracked from the moment agents place it.
Truck arrives
Check the delivery against the order from any device at the door.
Invoice lands
It reads itself, matches your approval, and joins price history.
Delivery tracking
Order status per vendor from placed to delivered, without calling the rep to ask where the truck is.
Your own vendor inbox
Connect the Gmail or Outlook you already use, or take a dedicated RestaurantMate address per location and keep receipts out of your personal email entirely.
Invoices read themselves
Line items extracted, priced, and matched to your order automatically, with the original attached.
Approval matching
What arrived, against what you approved, against what you were charged. Differences get flagged.
The shoebox, retired
The invoice stack stops being a Sunday problem. Each delivery is filed the day it lands, priced into your history, and searchable forever.
- Emailed and paper invoices both supported
- Every line priced into item history
- Search any item, any vendor, any week
An address vendors can have
Sign up at vendor portals with your dedicated inbox address so confirmations and receipts route straight to RestaurantMate. Forward anything else, from the farm that texts to the butcher who emails a PDF, and it is read the same way.
- Forwarding address per location
- PDF and photo invoices read the same way
- No portal required for a vendor to count
1
inbox for every vendor, per location
14/14
lines matched on a typical invoice
0
shoeboxes of paper to reconcile
Good to know
Do paper invoices work?
Yes. Photograph one and it is read the same way as an emailed PDF, line by line, into the same history.
What if a delivery is short?
The invoice is matched against what you approved, so shorts and substitutions are flagged the day they arrive, not at month-end.
Can my rep email the location directly?
Every location gets its own forwarding address. Anything sent there is filed, read, and searchable.
The full suite
It all runs on the same connections.
Get started
Sixty days free.
Setup done for you.
We're onboarding a limited number of beta restaurants. Tell us about yours and we'll reach out within a day.
- 60-day free trial, no card required
- Vendor connections set up with you
- Cancel anytime; your data stays yours